REPORTS TO Property Manager

SUMMARY Provide administrative and operational support to the Property Manager in managing the homeowner association. Responsible for processing invoices, maintaining records, assisting with compliance, and providing customer service to owners, residents, and vendors.

ESSENTIAL FUNCTIONS

1. Administrative & Financial Support

a. Maintain accurate Association records, correspondence, and resident information in accordance with company procedures and statutory record-keeping requirements.

b. Assist with preparation of monthly management reports, Board packets, meeting agendas, and supporting materials.

c. Track and process payments, deposits, amenity access devices (decals, keys, fobs, cards), and other administrative functions.

2. Compliance Support

a. Assist with documenting covenant and rule violations identified during inspections or reported by the Property Manager/compliance staff.

b. Before the issuance of an initial violation letter, the Assistant Property Manager will be responsible for contacting the owner by phone to discuss the reported or observed violation, explain the compliance concern, and provide the owner with an opportunity to address the matter voluntarily when appropriate.

c. The Assistant Property Manager will also be responsible for contacting the owner by phone prior to any non-compliance matter being referred to the Association’s attorney. This call should review the outstanding violation, confirm whether corrective action has been completed or scheduled, and provide a final opportunity for the owner to resolve the matter before legal referral.

d. All violation-related calls, attempted calls, voicemails, owner responses, and follow-up notes must be documented in the Association’s records/AppFolio to support the compliance file and any future enforcement action.

e. Prepare and send initial violation notices in accordance with the

Association’s enforcement policy.

f. Track compliance follow-ups and maintain records for possible hearings or fines.

3. Board, Meetings & Elections

a. Assist with planning and preparing for Board and Annual Members’ meetings,

including agenda drafting, packet preparation, and logistics.

b. Prepare and distribute meeting notices, mailings, proxies, and ballots; assist with sign-in and vote tallying per Florida Statute 720.306.

c. Maintain a running calendar of community and Association activities, deadlines, and meeting schedules.

d. Document and transcribe official minutes for all Board of Directors meetings within 7 business days of the Board Meeting.

4. Architectural Review

a. Accept and log architectural review applications in AppFolio; verify required documentation, track approvals, and communicate status to homeowners.

b. Serve as the primary point of contact between homeowners and the ARC committee; proactively request missing details, clarifications, or additional

documentation from owners on behalf of the committee to keep the approval process moving.

c. Promptly communicate official approvals or conditions back to homeowners in writing, log final decisions in AppFolio, and maintain organized digital records of all committee proceedings.

5. Committee Liaison & Support

a. Serve as the primary administrative point of contact for the Landscaping Committee; receive their field notes, walkthrough reports, and requests, and organize them into clear, actionable items for the Property Manager's review.

b. Facilitate seamless communication by filtering and summarizing committee feedback, ensuring the Property Manager is fully briefed on landscaping requests or community concerns before they are escalated to vendors.

6. Vendor & Insurance Tracking

a. Maintain an active, current list of association vendors on the Community Fact Sheet.

b. Monitor vendor licenses and insurance certificates; request updated documentation before expiration.

c. Enforce and manage mandatory on-site sign-in and sign-out protocols for all contractors, vendors, and maintenance personnel before they behind work on property.

7. Communication & Owner Service

a. Respond promptly to owner, resident, and vendor inquiries by phone, email, or in person.

b. Assist with mailings, notices, and community announcements as directed.

c. Help maintain and update the Association’s website with approved

communications, forms, and notices.

8. Operational Assistance

a. Support the Property Manager with vendor coordination and on-site inspections when needed.

b. Conduct basic property and safety checks as directed.

c. Provide back-up support for front desk or reception duties when required.

d. Assist with after-hours emergencies if the Property Manager is unavailable.

OTHER DUTIES

· Establishes and maintains excellent working relationships with the association board and residents on a day-to-day basis.

· Provide administrative and scheduling support for the Property Manager and Regional Director.

· Prepare routine correspondence, memos, and notices for review and approval.

· Organize digital and hard-copy Association files to support official record requirements.

· Track and update internal checklists (e.g., annual planning calendar, compliance actions, vendor insurance renewals).

· Assist with supply ordering and basic office coordination for the on-site team.

· Help coordinate training or reference materials for new on-site staff when assigned.

· Attend meetings when requested to take notes and follow up on administrative tasks.

· Complete other administrative or operational support duties as directed by the Property Manager.

OTHER The above statements describe the general nature and level of work performed by individuals in this role. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. Management retains discretion to modify essential functions and other duties as business needs change. Seacrest Southwest is an equal-opportunity employer and a drug-free workplace.

ADA The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

DISCLAIMER: This is not an all-inclusive job description. In addition, management has the right to change any portion of this job description at any time and for any reason.

Rental Associate

Crystal Lake RV Resort is looking for a friendly, customer-focused Rental Associate to join our team! If you enjoy working with people, thrive in a fast-paced environment, and take pride in providing exceptional customer service, we'd love to hear from you.

Weekend are required only October-April and the schedule will be Wednesday-Sundays during the time period.

Position Summary

As a Rental Associate, you will be the first point of contact for prospective and current guests. You'll assist with reservations, rental agreements, guest inquiries, and ensure a seamless experience from arrival through departure. This role requires strong communication, organization, and customer service skills, along with the ability to multitask in a team-oriented environment.

Key Responsibilities

• Welcome guests in person, by phone, and electronically with professionalism and courtesy.
• Manage reservations, rental agreements, deposits, and payments.
• Assist guests with rental inquiries, availability, rates, and resort amenities.
• Prepare reservation paperwork and maintain accurate guest and reservation records.
• Coordinate guest arrivals and departures.
• Conduct tours of available rental units and community amenities.
• Coordinate with maintenance and other departments to ensure rental units are ready for guests.
• Communicate with property owners and guests regarding rental-related questions.
• Respond promptly to guest concerns and provide excellent customer service.
• Support marketing efforts through guest outreach and promotional communications.
• Perform additional duties as assigned.

Qualifications

• High school diploma or equivalent.
• Minimum of 2 years of customer service, hospitality, leasing, or rental experience preferred.
• Strong computer skills, including Microsoft Office.
• Excellent verbal and written communication skills.
• Highly organized with strong attention to detail.
• Ability to learn reservation and property management software.
• Positive attitude and guest-first mindset.
• Self-motivated and dependable.
• Ability to work a flexible schedule, including weekends during peak season.

Physical Requirements

• Ability to sit, stand, walk, bend, kneel, and lift up to 30 pounds.
• Ability to perform office duties as well as occasional work throughout the resort community.

Why Join Crystal Lake RV Resort?

At Crystal Lake RV Resort, we take pride in creating memorable experiences for our guests while fostering a welcoming and supportive workplace for our team members. If you're passionate about hospitality and enjoy helping others, we'd love to meet you!

Apply today and become part of the Crystal Lake RV Resort team!

REPORTS TO: Property Manager

SUMMARY: The Janitorial Technician is responsible for maintaining cleanliness and sanitation standards across designated building areas. This role includes routine inspections, minor maintenance tasks, and cooperation with staff to ensure a safe and clean environment. The cleaner must follow all health and safety regulations and maintain a professional attitude at all times.

Part Time -7:30am to 11:30am Monday through Friday

ESSENTIAL FUNCTIONS:

• Clean and supply designated building areas including dusting, sweeping, vacuuming, mopping, cleaning ceiling vents, and restrooms.
• Perform and document routine inspection and maintenance activities.
• Carry out heavy cleansing tasks and special projects.
• Notify management of deficiencies or repair needs.
• Perform minor adjustments and repairs.
• Stock and maintain supply rooms.
• Cooperate with staff and follow health and safety regulations.
• Remove trash and assist in emergency cleaning.
• Properly utilize new equipment and follow safety procedures.
• Maintain a friendly and professional attitude.
• Maintain appropriate levels of sanitary and cleaning supplies.
• Clean floors by sweeping, mopping, scrubbing, or vacuuming per schedule.
• Gather and empty trash daily.
• Service, clean, and supply restrooms daily.
• Clean and polish furniture and fixtures.
• Clean low-level windows, glass partitions, and mirrors.
• Dust furniture, walls, machines, and equipment.
• Mix cleaning solutions according to specifications.
• Steam clean or shampoo carpets as needed.

MINIMUM QUALIFICATIONS: 

Experience and Education 

• One (1) year of janitorial or cleaning experience preferred.
• High School Diploma or Equivalent Required.
• Experience in commercial or residential cleaning is a plus.

Knowledge and Skills 

• Ability to follow written and verbal instructions.
• Strong attention to detail and time management skills.
• Ability to identify and report maintenance issues.

Abilities  

• Ability to work independently with limited supervision.
• Ability to climb ladders and work at heights.
• Maintain a valid Florida driver's license.

Physical Demands 

• Ability to lift, push, and pull up to 50 lbs.
• Ability to perform physical tasks such as bending, kneeling, and climbing stairs.
• Ability to stand and walk for extended periods.
• Ability to perform all physical duties required for cleaning tasks.

Work Environment / Conditions 

• Exposure to office equipment and supplies
• Day-to-day public contact.
• Frequently work at a fast pace, with constant interruptions.

OTHER: The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Management retains the discretion to review as duties and responsibilities change with business necessity periodically. Essential job functions and any other functions are subject to modification at any time, with or without notice. Seacrest Southwest is an equal-opportunity employer and drug-free workplace.

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990

Disclaimer: This is not an all-inclusive job description. In addition, management has the right to change any portion of this job description at any time and for any reason.

Greyhawk Restaurant, located in the beautiful Greyhawk community, is seeking reliable and energetic Food Runners/Bussers to join our team. This role is essential to ensuring the timely and accurate delivery of food from the kitchen to our guests while maintaining high standards of service and presentation.

$13.00 per hour plus gratuities

Key Responsibilities

•       Deliver food orders promptly and accurately from the kitchen to guests
•       Ensure plates are properly garnished and meet presentation standards before serving
•       Clear and reset tables quickly and efficiently between guests
•       Remove used dishes, glassware, and utensils from tables
•       Clean and sanitize tables, chairs, and surrounding dining areas
•       Refill water, restock service stations, and provide servers with necessary supplies
•       Assist with setting up and breaking down the dining area before and after service
•       Communicate effectively with kitchen staff and servers to ensure smooth service
•       Support servers and kitchen staff during peak hours
•        Respond promptly and courteously to guest needs
•        Maintain the cleanliness and organization of dining and service areas
•         Follow all food safety, sanitation, and workplace safety guidelines

Qualifications

• Previous restaurant or hospitality experience preferred (but not required)
• Ability to work in a fast-paced environment
• Strong communication and teamwork skills
• Positive attitude and professional appearance
• Ability to stand and walk for extended periods
• Must be reliable and punctual

Schedule

• Part Time position
• Must be available to work weekends and holidays as needed

Why Join Us?

• Friendly, team-oriented work environment
• Opportunity to gain experience in hospitality
• Work in a beautiful community setting

REPORTS TO: Restaurant Property Manager

SUMMARY: Servers are key in creating a truly great experience! Our Servers have a passion for people, service, food and wine and are responsible for delivering gracious hospitality. Servers operate extremely efficiently, providing team-based service and positive and memorable guest experience. Servers must be able to multitask and provide excellent communication with team members and guests

ESSENTIAL FUNCTIONS:

• Anticipate and attend to the Member’s needs and desires immediately.
• Maintain your appearance in accordance with the Club’s grooming standards.
• Maintain a harmonious relationship with other members of the F&B team.
• Acquire a full knowledge of the Clubs F&B service policies and procedures.
• Maintain superior levels of F&B service to Member’s & their Guests.
• Monitor food quality and quantity as it relates to portion control.
• Promote the selling of food and beverage items.
• Prepare, mix and dispense non- and alcoholic beverages & cocktails.
• Take food and beverage orders.
• Delivering food and beverages to Members in a timely fashion.
• Delivering and clearing plates.
• Perform wine service operations of presenting, opening and pouring.
• Have working knowledge of the point-of-sale system. 
• Clean, wipe, and maintain all service areas.
• Comply with the Clubs standards when producing and dispensing food and beverages products.
• Maintain an acceptable degree of knowledge about food and beverage products on the menus.
• Participate in all rostered theoretical and on-the-job training sessions.
• Be able to operate and make all coffee and tea products, including espresso & cappuccino to the high level of standard required.
• Comply with all the Club’s operational policies & procedures.
• Ensure that all areas are stocked in accordance with established par levels to include bar refrigerators and other storage areas.

Other Duties:

• Be able to report effectively on all operations to the manager(s).
• Maintain a clean and safe working environment.
• Complete all assigned opening and closing duties.
• Attend all scheduled team meetings.
• Perform any other duties as directed by supervisor or manager(s).

Knowledge and Skills 

• Familiarity with food safety standards, basic POS systems, and table service procedures.
• Strong communication and interpersonal skills.
• Excellent time management, multitasking, and decision-making abilities.
• Proven customer service experience with a focus on guest satisfaction.

Abilities  

• Ability to work effectively with guests, team members, and management.
• Ability to remain calm and professional in a fast-paced environment.
• Ability to follow instructions and adapt to changing priorities.

Physical Demands 

• Ability to lift and carry up to 25 lbs.
• Frequent walking, standing, bending, and reaching.
• Ability to work on feet for extended periods.
• Manual dexterity for handling trays, utensils, and cleaning tasks.

Work Environment / Conditions 

• Exposure to hot and cold temperatures, cleaning chemicals, and food allergens.
• Regular interaction with the public.
• Fast-paced environment with frequent interruptions and high energy demands.

OTHER: The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Management retains the discretion to review as duties and responsibilities change with business necessity periodically. Essential job functions and any other functions are subject to modification at any time, with or without notice. Seacrest Southwest is an equal-opportunity employer and drug-free workplace.

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990

Disclaimer: This is not an all-inclusive job description. In addition, management has the right to change any portion of this job description at any time and for any reason.

REPORTS TO: Maintenance Supervisor and/or Property Manager

SUMMARY: Maintenance Technicians will fulfill contractual obligations with the Community Association. Maintenance Technicians will complete assigned work orders in a reasonable timeframe while reporting to the onsite Maintenance Supervisor. Maintenance Technicians will conduct their work in a manner that is consistent with the Association and Seacrest Southwest's values and mission.

ESSENTIAL FUNCTIONS:

• Inspect common area and perimeter daily. Pick up and dispose of trash and debris.
• Perform minor handy-man services around the property. Minor is defined as repairs performed by on-site personnel, without the need for a specific license or a building permit.
• Pressure clean or hose common areas as needed.
• Assist with event setup, cleaning and storing all association equipment properly.
• Assist with janitorial duties within the clubhouse and common areas.
• Perform visual light checks of buildings and replace bulbs or sensors as needed.
• Keep an inventory of light supplies.
• Perform necessary cleaning of common area light fixtures as needed.
• Reprogram light timers as needed.
• Establishes and maintains excellent working relationships with the Maintenance Supervisor, Property Manager and staff.
• Maintains compliance with all safety policies and procedures.
• Inspect and report drainage issues to Maintenance Supervisor.
• Report cracks in walls, ceiling, walkways, etc. to Maintenance Supervisor.
• Small paint projects and touch painting of common areas as needed.
• Regularly checks AC drip pans for draining and clogs.
• Other duties may be assigned.

KEY COMPETENCIES:

• Communication Skills
• Attention to Detail
• Problem Analysis & Resolution
• Time Management
• Excellent Customer Service
• Teamwork
• Initiative
• Stress Tolerance

MINIMAL QUALIFICATIONS:

• The ideal candidate will have 2+ years of related maintenance experience (Condo or HOA preferred).
• General knowledge of plumbing, carpentry, electrical, landscape, HVAC, and other trades.
• Experience in a variety of community/building repairs.
• Must have good English communication skills, spoken and written. Multiple language fluency is helpful but not required.
• A clean driving record and a valid U.S. Driver’s license. Physical Demands 
• Ability to climb stairs and ladders.
• Ability to work in high places.
• Ability to move oneself and various items of equipment and materials to locations inside and outside buildings.
• Ability to exert up to 40 lbs. of force occasionally, and/or up to 10 lbs. of force constantly.
• Ability to lift objects weighing no more than 30 lbs.
• Ability to work in hot and cold environments, inside or outside buildings.
• Ability to perform the physical nature of the tasks listed above.

Work Environment / Conditions 

• 90% of the time exposed to outside weather conditions.
• 10% of the time is working indoors. 
• Public contact
• Frequently working at a fast pace
• Frequent interruptions

OTHER: The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Management retains the discretion to review as duties and responsibilities change with business necessity periodically. Essential job functions and any other functions are subject to modification at any time, with or without notice. Seacrest Southwest is an equal-opportunity employer and drug-free workplace.

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990

Disclaimer: This is not an all-inclusive job description. In addition, management has the right to change any portion of this job description at any time and for any reason

Food & Beverage Director

Reports To: General Manager 

Direct Reports: Executive Chef and Assistant Restaurant Manager 

Status: Full-Time

Job Summary

The Food & Beverage Director is responsible for the overall leadership, management, and performance of a full-service food and beverage operation. This position oversees all Front-of-House (FOH) and Back-of-House (BOH) functions, including dining, bar and culinary operations, outdoor service, banquets, and special events.

Reporting to the General Manager, the Food & Beverage Director is accountable for food and service quality, staffing, leadership development, financial performance, guest satisfaction, operational standards, and the successful execution of the department.

The Executive Chef reports to the Food & Beverage Director and leads culinary and BOH operations. The Assistant Restaurant Manager also reports to the Food & Beverage Director and oversees daily FOH and bar operations, including the service team.

Essential Duties and Responsibilities

• Provide overall leadership and direction for the entire Food & Beverage Department, including FOH and BOH operations.
• Supervise, develop, and hold accountable the Executive Chef and Assistant Restaurant Manager.
• Maintain overall accountability for restaurant operations while appropriately delegating daily responsibilities to department leaders.
• Ensure consistent standards for food quality, presentation, service, cleanliness, professionalism, and guest satisfaction.
• Maintain a visible, hands-on management presence during key dining periods and special events.
• Oversee departmental staffing, labor management, training, scheduling, and employee performance.
• Partner with the Executive Chef to ensure effective BOH staffing, food production, quality, safety, purchasing, inventory management, sanitation, and kitchen operations.
• Partner with the Assistant Restaurant Manager to ensure effective FOH and bar staffing, training, scheduling, inventory control, service standards, and daily execution.
• Lead menu strategy with the Executive Chef, including pricing, specials, seasonal offerings, and guest feedback.
• Monitor sales, labor expenses, food and beverage costs, inventory, cost of goods sold, and departmental operating expenses.
• Assist the General Manager with annual budgeting, forecasting, financial planning, and departmental goals.
• Maintain appropriate purchasing, receiving, inventory, cash-handling, and cost-control procedures.
• Protect organizational assets and maintain appropriate controls over transactions, discounts, voids, complimentary items, inventory, and expenditures.
• Ensure all food and beverage facilities are clean, safe, organized, properly maintained, and prepared for service.
• Respond professionally and promptly to guest concerns and service issues.
• Ensure compliance with applicable health, food safety, alcohol-service, sanitation, and workplace-safety requirements.
• Attend management and departmental meetings as required.

Department Leadership

Executive Chef

The Executive Chef reports directly to the Food & Beverage Director and leads all culinary and Back-of-House operations.

Responsibilities include managing culinary employees, food quality and presentation, kitchen operations, food production, safety and sanitation, purchasing and inventory, food-cost management, menu development, daily specials, and established culinary standards.

The Executive Chef works closely with the Food & Beverage Director to ensure that BOH operations support the department’s overall operational, financial, and guest-experience goals.

Assistant Restaurant Manager

The Assistant Restaurant Manager reports directly to the Food & Beverage Director and oversees daily Front-of-House and bar operations.

Responsibilities include supervising the FOH and bar service teams, employee training and development, service execution, opening and closing procedures, guest satisfaction, scheduling, and inventory management.

The Assistant Restaurant Manager is responsible for maintaining established service and operating standards and providing a visible management presence during restaurant and bar service.

Events and Programming

The Food & Beverage Director collaborates with other department leaders on events and programs involving food and beverage service.

This position oversees all food and beverage components, including menus, pricing, staffing, setup, service requirements, culinary execution, and operational performance.

Qualifications

• Three to five years of restaurant, hospitality, or food and beverage management experience preferred.
• Previous management and supervisory experience required.
• Experience overseeing both FOH and BOH operations preferred.
• Experience in an upscale, high-volume, or service-focused hospitality environment preferred.
• Strong knowledge of restaurant operations, labor management, food and beverage costs, inventory, budgeting, and cost controls.
• Strong leadership, organizational, communication, financial-management, and guest-service skills.
• Proficiency with POS systems, Microsoft Office, and Excel.
• Florida Food Manager Certification required or must be obtained within 120 days of employment.
• Ability to independently manage the overall food and beverage operation.
• Flexible availability is required, including evenings, weekends, holidays, and special events.

Physical and Working Requirements

This position requires extended periods of standing and walking, as well as the ability to perform standard restaurant-management activities. Work is performed indoors and outdoors throughout dining, kitchen, bar, event, and food-service areas.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

REPORTS TO: Property Manager

SUMMARY: The Administrative Assistant is responsible for supporting managers, employees, and residents by performing a variety of administrative and clerical tasks. This role ensures the efficient and smooth day-to-day operation of the office through effective communication, organization, and time management. The Administrative Assistant reports to the Office Manager for duties and performance reviews.

ESSENTIAL FUNCTIONS:

• Handle daily correspondence including inter-office communication and external contacts (e.g., title companies, mortgage companies, owners, renters).
• Write and distribute emails, memos, letters, faxes, and forms.
• Prepare and process all outgoing mail daily, including copying, stuffing e
• Set up and regulate staff voicemails; monitor manager voicemails as needed.
• Assist in preparing regularly scheduled correspondence and reports.
• Create and distribute community-wide notices including meeting announcements, Board of Directors agendas, and newsletters.
• Process community violations (batch and individual).
• Handle state filing fees and documentation.
• Record and maintain minutes for annual and budget meetings.
• Process sales and rental applications.
• Prepare estoppels and questionnaires.
• Assist with special assessments.
• Monitor, maintain, and replenish office supplies.
• Maintain databases for association members and lease records.
• Process sign-ups and payments for the activities department.
• Prepare deposit paperwork for office and activities accounts.
• Copy, mail, and maintain chronological files for each manager.
• Type budgets and update association directories and Board of Directors contact books.
• Perform miscellaneous typing and proofreading for office staff and managers.
• Liaise with staff and management to meet deadlines for notices, filings, minutes, and other documents.
• Assist other departments with overflow tasks to meet deadlines.

MINIMUM QUALIFICATIONS: 

Experience and Education 

• Three (3) years of verifiable experience in accounts payable or related financial role.
• High School Diploma or Equivalent Preferred.
• Experience in property management or similar industry is a plus

Knowledge and Skills 

• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• Attention to detail and problem-solving abilities.

Abilities  

• Ability to multitask and prioritize work effectively.
• Ability to work independently and collaboratively.
• Ability to maintain confidentiality and professionalism.

Physical Demands 

• Ability to lift up to 10 lbs.
• Extensive use of fingers for typing and visual use of the computer monitor.
• Work in an upright standing or sitting position for long periods of time.
• Ability to perform the physical nature of the tasks listed above.

Work Environment / Conditions 

• Exposure to office equipment and supplies
• Day-to-day public contact.
• Frequently work at a fast pace, with constant interruptions.

OTHER: The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Management retains the discretion to review as duties and responsibilities change with business necessity periodically. Essential job functions and any other functions are subject to modification at any time, with or without notice. Seacrest Southwest is an equal-opportunity employer and drug-free workplace.

ADA: The employer will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990

Disclaimer: This is not an all-inclusive job description. In addition, management has the right to change any portion of this job description at any time and for any reason

Position Summary

The Association Accountant is responsible for performing daily accounting and 

bookkeeping functions that support the financial operations of the property management 

business. This position manages financial transactions, reconciles accounts, processes of 

invoices and payments, and prepares financial reports for multiple associations and 

communities.

The Association Accountant ensures accuracy, transparency, and compliance in all financial activities 

while maintaining organized financial records. This role works closely with Property 

Managers, Board Members, vendors, and the Accounting Manager to maintain accurate

financial information and timely reporting.

Essential Duties and Responsibilities

The responsibilities listed below represent the primary duties of the position. Additional 

duties may be assigned as needed.

Accounting and Financial Transactions

• Maintain monthly, quarterly, and annual accounting deadlines across multiple 

association accounts.

• Post owner payments and miscellaneous income accurately.

• Generate bank deposits for all posted receipts.

• Apply scheduled charges to owner accounts.

• Process late fees and interest for delinquent accounts when applicable.

• Monitor association account balances to prevent overdrafts.

Accounts Payable

• Process invoices daily using the accounting system .

• Ensure invoices are coded correctly to appropriate expense accounts.

• Prepare check batches twice per month or as required.

• Submit processed checks to the Property Manager for review and approval.

• Ensure checks are signed according to association authorization requirements.

Owner and Association Account Management

• Print and distribute billing statements including quarterly assessments, annual 

coupons, and special assessments.

• Process warranty deeds for new property owners and update account records 

accordingly.

• Complete estoppel requests as requested by the Sales and Lease Department.

• Communicate with homeowners regarding billing inquiries, address updates, and 

payment procedures.

• Coordinate with the Board and Property Manager regarding delinquent accounts 

and potential collections or lien placement when necessary.

Financial Reporting and Reconciliation

• Reconcile all bank accounts monthly.

• Post recurring monthly and quarterly journal entries.

• Prepare and distribute accurate monthly financial statements in accordance with 

association requirements.

• Verify key financial data and balances for accuracy.

• Monitor association CD investments and ensure the balance sheet reflects 

accurate maturity dates and interest rates.

Year-End and Audit Support

• Participate in quarterly and annual audit preparation.

• Prepare tax packets and financial records for CPA review.

• If payroll processing is required, assist with quarterly tax reports and W-2 

preparation.

• Close year-end books and initiate new fiscal year setups.

• Enter approved budgets into the accounting system.

Communication and Coordination

• Communicate regularly with vendors, Property Managers, Board Members, and 

internal team members.

• Request developer subsidies when necessary to maintain association funds.

• Assist with updating bank signature cards and financial resolutions when required.

• Provide support to the Accounting Manager on special financial projects when 

needed.

Minimum Qualifications

Education and Experience

• Proven experience as an Association Accountant, Accounting Assistant, or 

similar accounting role.

• Bachelor's degree in accounting, Finance, or related field preferred, or equivalent 

work experience.

Knowledge and Skills

• Strong understanding of basic bookkeeping procedures and financial reporting.

• Proficiency in Microsoft Excel and accounting software (QuickBooks, AppFolio, or 

similar systems preferred).

• Excellent mathematical and analytical skills with strong attention to detail.

• Strong organizational and time management skills.

• Effective written and verbal communication skills.

Abilities

• Ability to work independently while maintaining collaboration with team members.

• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

• Ability to handle confidential financial information with discretion and 

professionalism.

Physical Requirements

• Ability to lift up to 10 pounds occasionally.

• Frequent use of computers, keyboard, and office equipment.

• Ability to sit or stand for extended periods of time while performing accounting 

tasks.

Work Environment

• Office environment with regular use of computers and office equipment.

• Frequent interaction with Property Managers, vendors, and association 

representatives.

• Fast-paced work environment with periodic deadlines and interruptions.

Additional Information

The statements above describe the general nature and level of work performed by 

employees assigned to this position. They are not intended to be an exhaustive list of all 

duties, responsibilities, or skills required.

Management reserves the right to modify job duties and responsibilities as business needs 

require.

Seacrest Southwest is an Equal Opportunity Employer and Drug-Free Workplace.

The employer will make reasonable accommodations in compliance with the Americans 

with Disabilities Act (ADA)

REPORTS TO: Regional Manager 

SUMMARY: The General Manager is responsible for all aspects of operations and 

facilities management of the condominium property, including all forms of 

communications, human resources/personnel management, financial 

management, facilities/maintenance management and project management to 

facilitate the fulfillment of financial goals and client initiatives. The General CAM 

Manager cultivates a team environment that provides exceptional customer 

service while directing the management team and ensuring all staff members 

perform at a consistently high level. The General Manager motivates, instills 

accountability, and achieves results to drive success in the unit. 

ESSENTIAL FUNCTIONS:

• Plan and develop daily operations. Schedule, supervise, and participate in the 

operational duties specific to the unit.

• Recruit, supervise, train, schedule, discipline, review, and direct the unit's management 

and staff.

• Maintain accounting records, client's reporting requirements, vendor expense control 

and negotiating contracts and bids.

• Manage P&L statement, offering variance to budget explanations. Respond to client 

inquiries and resolve client complaints.

• Maintain the official records as outlined in Maryland Statute, of the client.

• Attend all board and committee meetings, offering management reports and advice on 

the physical plant and administration of the community.

• Keep records and minutes of board and committee meetings.

• Assist in developing a body of leadership through committees and provide the necessary 

administrative tools to the board to enable them to make decisions in accordance with 

the community's directives.

• Assist the board of directors' decision making process by means of providing 

information gathering and fact finding support; implementing the boards decisions; and 

administering the services, programs and operations of the community within the 

policies and guidelines set by the board.

. Notify District Manager of all unusual events, circumstances, or other safety or 

quality control issues.

• Represent the company in a professional and positive manner at all times. Maintain and 

enhance the company's image when interacting with clients, guests, associates, and 

vendors.

MINIMUM QUALIFICATIONS: 

Experience and Education

• High School Diploma/GED required. Bachelor 's or Business Degree preferred.

• CAM License required.

• At least 3-5 years of experience in related management required (facilities management 

such as hotel, resort, rental or condo).

Knowledge and Skills

• Demonstrated talent for interacting with a wide variety of people.

• Ability to effectively organize and coordinate multiple priorities; be a team leader; ability 

to problem-solve.

• Proven ability in human resources/personnel management.

• High rise property management preferred.

• Strong customer service abilities; actively looks for ways to assist customers and 

coworkers.

• Strong computer skills required, specifically Microsoft Word, Excel, Outlook and web 

search engines.

• Knowledge of QuickBooks accounting software is preferred.

• Ability to present typical financial reports such as P&L, Variance to Budget, Balance 

Sheet, AR, AP, Bank statement reconciliation.

Abilities

• Moving about on foot to accomplish tasks, particularly frequent movements from place 

to place within the unit.

• Ability to stand for up to 8 hours per day and to climb steps regularly.

• Withstanding temperature extremes due to Florida weather conditions.

• Reading and writing work-related documents in English, reviewing financial reports and 

understanding basic accounting.

• Speech recognition and clarity, including the ability to understand the speech of 

customers and co-workers and the ability to speak clearly so that you can be understood 

• Constantly communicates and receives verbal communication with other employees in 

fast-paced environment.

Physical Demands

• Ability to sit, stand, and walk for extended periods.

• Occasional lifting of office supplies or equipment (up to 25 lbs.)

• Use of standard office equipment and technology.

Work Environment / Conditions 

• Professional office setting.

• Fast-paced, deadline-driven environment.

• Frequent interaction with staff, management, and external partners.

OTHER: The above statements are intended to describe the general nature and level of work 

performed by people assigned to this classification. They are not intended to be construed as an 

exhaustive list of all responsibilities, duties, and skills required of personnel so classified. 

Management retains the discretion to review as duties and responsibilities change with 

business necessity periodically. Essential job functions and any other functions are subject to 

modification at any time, with or without notice. Seacrest Southwest is an equal opportunity 

employer and drug-free workplace.

ADA: The employer will make reasonable accommodations in compliance with the Americans 

with Disabilities Act of 1990

Disclaimer: This is not an all-inclusive job description. In addition, management has the right 

to change any portion of this job description at any time and for any reaso